AÉS - SSA Club Registration 2025-2026
We’re excited to announce the SSA Club Registration for Fall 2025! Below are the details and important forms that you’ll need to complete for your club to be considered for SSA affiliation this year.
Important Dates:
- Registration Opens: September 8, 2025
- Registration Closes: September 30, 2025
- Final Selection of Clubs: October 2025
Eligibility Requirements:
- 75% of club executive officers and 75% of club members must be part of the Faculty of Science. Please ensure this requirement is met before submitting your application!
Required Forms:
1. Club Registration Form: https://docs.google.com/forms/d/e/1FAIpQLSeaEHzaILgdbfZlzLT4P5jojd13hsiJCvRPF5_n3zsa2W298w/viewform
Provide essential information about your club, including the executive team and contact details. Must be submitted by September 30, 2025.
2. Club Support Form: https://drive.google.com/file/d/1kL5X-BQB878QJDq4XQ1_M2S5We3afAz3/view?usp=sharing
For newly formed clubs, gather 25 signatures from Science students. Submission required to external@ssa-aes.com by September 30, 2025.
3. Club Calendar of Events: https://docs.google.com/forms/d/e/1FAIpQLSfhHayP0oWxtxnMapBqV9LQUZ64T8Kx4GRYGlMz1yCb2UUjkQ/viewform
Outline your planned activities for the semester. Must be submitted by September 30, 2025, with the option to update it throughout the year.
4. Executive Signing Officers Signatures: https://drive.google.com/file/d/1vrHgYXWfhK4PO0T0i4vQ8HNj2DvZpspH/view?usp=sharing
Two executive officers must sign, confirming their understanding of SSA policies. Must be submitted to external@ssa-aes.com by September 30, 2024.
5. Club Subsidy Request/Event Form: https://docs.google.com/forms/d/e/1FAIpQLSeCG9Evt2MSjkvoygYPD9ywiLmcSS6t68t7qkwfs3jlRdSzzQ/viewform
Required when seeking funding for events. This form is not required before the deadline for club selection.
6. SSA Reimbursement Form: https://docs.google.com/forms/d/e/1FAIpQLSfkWamIAt06dfzC2RUlcIZoT9Y40IPOMwWWVnq9MpcKVvJD0w/viewform
Submit this form after purchasing items for reimbursement. This form is also not required before the deadline for club selection and can be emailed to external@ssa-aes.com when necessary.
7. SSA Liability Form: https://drive.google.com/file/d/1oOgKpY4-GnQbe0sWj5keT9bkISKRd4gq/view?usp=sharing
Any club wishing to borrow equipment must complete this form. This form is not required before the deadline for club selection and can be emailed to external@ssa-aes.com when necessary.
If you have any questions, please feel free to reach out to Valmik at external@ssa-aes.com. We look forward to seeing your applications!
Please note: Due to budget constraints, the number of clubs affiliated with the SSA this year may be limited. However, this is subject to change based on updates from our budget committee.
